| Category | Details |
| Stage Purpose | Transition inactive research data from active project environments to long‑term archival systems (data vaults) to optimize current system performance and ensure secure, cost‑effective retention. |
| Primary Objectives | - Free active storage to improve server/database performance.
- Retain static data in specialized archival or preservation systems for long‑term accessibility and regulatory compliance.
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| Archiving vs Preservation | - Archiving moves inactive data to secure, cost‑efficient systems for retention and occasional retrieval.
- Preservation ensures format sustainability, metadata completeness, and accessibility over required retention periods.
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| Retention Requirements | - UCPH / reNEW: Follow faculty retention policies and store on approved infrastructures (e.g., ERDA, national services).
- EU Funders (Horizon Europe/ERC): Data must remain accessible for at least the funder‑mandated retention period, typically 5–10+ years.
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| Key Activities | - Identify inactive data suitable for archiving.
- Migrate to approved archival storage (ERDA, institutional/national vaults).
- Verify metadata and documentation for future findability.
- Plan for long‑term format migration and maintenance.
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| Team Responsibilities | - Confirm which data must be retained in accordance with scientific, regulatory, and contractual obligations.
- Maintain access controls and retrieval procedures.
- Coordinate with data stewards/IT for ongoing preservation and periodic validation.
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| Benefits | - Compliance with UCPH, reNEW, and EU funder policies
- Protects scientific integrity and enables future reproducibility.
- It also supports impact assessments and potential reuse of archived datasets.
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